On this page you'll find the forms you need to provide consent for a child under thirteen to register with this website, participate in the Forums, post comments to articles, and/or otherwise communicate with us and/or through this website in any capacity wherein their personal information may be collection, used, and/or shared.
You'll also find the forms you need to request information about what personal information Encouragemint has on file or posted online from your child, make certain changes to that information, request that personal information about your child be deleted, update your own information as a consenting parent/guardian, rescind or withdraw your consent going forward, and more.
What is COPPA?
The Children's Online Privacy Protections Act of 1998 (abbreviated COPPA) was enacted by Congress with the objective of providing parents/guardians control over what information is collected from their young children online. It relates to situations where websites, mobile apps, and other online services collect, use, and/or disclose personal information about children under the age of thirteen. Children who are thirteen or older, along with adults do not fall under COPPA regulations. If your child is thirteen or older, but under eighteen please click here.
While according to the Federal Trade Commission, nonprofit entities are not subject to the rule, Encouragemint is committed to the protection of children and chooses to voluntarily abide by many of the same rules and regulations of COPPA. To learn more about what COPPA is and how it may affect you and your child, please read our COPPA Policy and see the FTC's list of frequently asked questions available here.
Provide Parental Consent- Full Participation
If you would like to grant your child permission to fully participate on this website, to register with the site, post comments to and about articles, actively participate and write messages in the Forums, have an ongoing conversation with Encouragemint personnel such as through email, and otherwise communicate on or through the Encouragemint.org website, please complete and submit the Consent to Participate form available here.
Provide Parental Consent- Communication Only With Encouragemint Directly
If you would like to grant your child permission to engage in a conversation with Encouragemint personnel only and not with others on the website, nor grant them permission to fully participate such as by writing messages in the Forums, by posting comments to and about articles, or otherwise communicate on or through the website with non-Encouragemint personnel, please complete and submit the Consent to Communicate form available here.
This form allows us to speak with your child individually such as through email, without granting them further privileges. Please note that this will not prevent your child from passive participation. They will still be able to read articles and forum posts by others, they simply will be not permitted to post their own messages.
Contact Details Change Request
Completing this form will allow a consenting parent/guardian to make changes to their own contact information such as updating a name following marriage or divorce, email address, and/or signature. You may also use this form to add or remove an additional consenting parent/guardian.
Child Personal Information Request
Upon completing this form we will provide for your review a summary of all personal information Encouragemint may have on file as it relates to your child. This may include their name, email address, online username, forum posts and messages, emailed questions, and any clinical records on your child that Encouragemint may have on file.
Child Personal Information Change Request
This form is used to request that Encouragemint change or delete personal information held about your child or posted online. Please keep in mind that requests to change information may only be made wherein false, misleading, or inaccurate factual information presently exists. Opinions, feelings, thoughts, ideas, and other subjective information can only be deleted.
Consent Rescission Request
Complete this form to inform Encouragemint of your desire to close out any accounts belonging to your child and stop all future collection, use, and/or disclosure of their personal information. Please keep in mind that completing this form does not mean that personal information about your child already posted online will be deleted.
Consent Never Provided Affidavit
In instances where we have actual knowledge that a child is under thirteen, advance consent from a parent or guardian is required in order for that child to actively participate and/or communicate with and through Encouragemint.org. This may include activities such as but not limited to writing messages in the Forums, posting comments to and about articles, and/or having an ongoing conversation with Encouragemint personnel.
At times however children may either intentionally or unknowingly register online without first obtaining permission from their parent or guardian. Similarly there may be instances in which a parent/guardian has their consent fraudulently provided, such as by a forged signature.
In such instances and in similar situations, a responsible parent/guardian may complete this form in order to rescind the consent that was never legally or properly obtained and have their child’s personal information deleted. This includes the deletion of their online account and the removal of all personal information they may have posted online at Encouragemint.org.
Frequently Asked Questions
If my child just has a simple question for you, do I still need to fill out a form?
If a child has a one-time issue such as a question about what services Encouragemint provides, a technical issue with the website, or other similar concern, a consent form would not be required. However for any ongoing conversations or for any questions whose answers may require the sharing of a child's personal information a consent form would be necessary.
What if two parents/guardians disagree on what to keep or have deleted?
Where there is a disagreement between two parents/guardians who have been approved as providers of consent, Encouragemint will use its discretion in making a determination based upon the specific content in question. Typically we will err on the side of caution and remove the content.
What happens in the event of a divorce, change in custody, death, or other such event?
Encouragemint will continue to abide by the consent forms we've received and have in our possession until we receive another form indicating that a change has occurred. If two parents/guardians were both previously approved as providers of consent and then there is a divorce, both parents/guardians will continue to have the same privileges and rights as before.
In the event of a death, legal change of custody, child endangerment conviction, or other similar event wherein a previously approved provider of consent can no longer provide consent, please fill out a Contact Details Change Request form and include the relevant supporting documentation.
What if I already provided "Consent to Participate" and now want to limit it to "Consent to Communicate"?
If I never provided consent in the first place, can I still review my child's information?
If you never provided legitimate consent, whether because you were never asked by your child and we were unaware of your child's age or because your information was fraudulently obtained and used, we encourage you to submit a Consent Never Provided Affidavit. With this, Encouragemint will be informed that a child under thirteen has been participating or communicating through and/or with Encouragemint and its website without proper consent obtained in advance. Upon receipt of this form we will cancel their account and delete all personal information posted online by them. You will not be provided copies of what information may have been provided by your child.
In order to receive more specific information we must first confirm your relationship with your child. Though typically used for older children, we would ask that in this situation you please complete the Child Records Request (under 18 version) and include supporting documentation as described in the form. This is to protect your family from anyone claiming to be a parent/guardian in an attempt to obtain a child's personal information.